[grc] PNB Meeting - Thurs. 2/12/15, 8:30pm EST

Thu Feb 12 15:25:37 PST 2015

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Cerene

PACIFICA FOUNDATION RADIO

PACIFICA NATIONAL BOARD SPECIAL MEETING 

>From Various Locations via TelephoneConference

DRAFT AGENDA - Open Session

Thursday, February 12, 2015 – 8:30PM

I.            Callto Order                                                                                                                       

A. Identify Timekeeper 

B. Roll call and establishment of quorum

            Present:                                                                                                

KPFA:              Brian Edwards-Tiekert, Jose LuisFuentes-Roman, Janet Kobren, Margy Wilkinson

KPFK:              Rodrigo Argueta, Lydia Brazon, KimKaufman, Brenda Medina

KPFT:   Teresa Allen, Adriana Casenave, Robert Mark, GeorgeReiter

WBAI: Carolyn Birden, Steve Brown, JanetColeman, Cerene Roberts

WPFW: Jim Brown, Benito Diaz, TonyNorman, Pete Tucker

Affiliates: Janis Lane Ewart- KFAI, Roberto Rabin - WVQR 

            CFO:Raul Salvador

C. Excused absences

II.            Agenda Approval                                                                                                                 (30 min.)                                                                                    

III.            MinutesApproval                                                                                                                      (15 min.)

IV.            Officer Nominations                                                                                                            (20 min.)

V.             Committee Nominations                                                                                                     (25 min.)

VI.            iED Report                                                                                                                              (15 min.)                                                                                                                              

VII.            CFOReport                                                                                                                             (15 min.)                                                                                                                           

VIII.     Pacifica Finances                                                                                                 

Budgetmotions from Finance Committee & related motions                                  (70 min.)

A.  WPFW Budget                                                                                                                     (10 min.)

The National Finance Committee Recommends the WPFW budget to thePacifica National Board for approval                         [11-30-14]

B. SCA (SIDEBAND) MOTION from the WBAI LSB                                                     (10 min.)

Beit hereby resolved, that the WBAI Local Station Board recommends to thePacifica National Board (PNB) that it approve a policy that ninety-nine percent(99%) of SCA* rental fees due as of October 1, 2013 for use of any station'ssidebands shall be credited, retroactively if necessary, to that station'scurrent Central Services accounts and one percent (1%) to the National Officewith copies of all existing contracts being submitted to the respective GeneralManager and Local Station Board (LSB), and to the PNB within 21 days of itspassage of this motion, and

Thatan accounting of all SCA related income and expenses, since January 2009,including billing and payment of legal and collection fees, and maintenance andupgrade costs, and any other expense, be submitted to the respective GeneralManager and LSB, and to the PNB within 45 days of its passage of this motion,and further

That pending and future contracts are to be signed by both national and localmanagement with adequate and reasonable submission to the respective LSB and tothe PNB for advance review and feedback. [Added 10-24-13]                                                                        

C.Motion on salaries information in budget   (Kobren)                                                    (10 min.)

Movethat prior to the PNB approving the FY2015 budget for any given unit (KPFA,KPFK, KPFT, WBAI, WPFW, PNO, PRA), the salaries of all employees in that unitand all payments to consultants in that unit shall be disclosed to the PNB.[12-11-14]

D. GovernanceCommittee Motion: Move that the salaries of all Pacifica employees and allpayments to consultants shall be disclosed to each LSB prior to the beginningof the budget process.  The GMand/or the Treasurer of each LSB shall forward this information prior to May1st.   [Added 8-22-13]                             (10 min.)

E. LSB review Budget motion            (Casenave)                                                              (10 min.)

Whereas,Pacifica's units have allowed little to no reserves in their budgets, and,
Whereas, closely tracking the quarterly status of each unit is particularlyimperative at this time,
I Move that:

Per thePacifica bylaws, Article Seven, Section 3, Item A. that LSBs "review and approve that station'sbudget and make quarterly reports to the Foundation's Board of Directorsregarding the station's budget, actual income and expenditures”, thePNB directs the LSBs to make their quarterly budget, actual income andexpenditures reports to the PNB quarterly, starting with the first quarter ofFY2015, the period between  October 1, 2014 through December 31, 2014 , tobe provided to the PNB no later than  January 15, 2015 , and for quartersin FY2015 and quarterly during all fiscal years thereafter where such quarterlyreports are to be provided no later than two weeks after the end of eachquarter.

In order for the LSBs to comply with their duties per the bylaws, the E.D./IEDshall direct the General Manager (G.M./IGM) of each station to produce and sendto their LSBs an electronic file of the budget draft at least 3 days in advanceof the meeting during which the LSB is scheduled to approve the budget. TheE.D./IED shall also direct the G.M.s/IGMs to send an electronic file ofthe station’s LSB-approved budget to the NFC with a CC to the respective LSBwithin 3 days of approval as well as an electronic file of the station’sNFC-approved budget to the station’s LSB within 3 days of its approval. Failureto do so shall be a key consideration in the G.M.'s/IGM’s performance review bythe LSB and PNB.            

The NFC shall also review the PNO and its unit's budgets quarterly aswell.  The CFO shall send an electronic file of the PNO’s and its unit’sbudget drafts to the NFC with a CC to the E.D./IED within 3 days prior to beingpresented to the NFC for approval and an electronic file of the PNO’s and itsunit’s NFC-approved budgets to the PNB within 3 days of its approval. Failureto do so shall be a key consideration in the CFO’s performance review by thePNB.   [10-30-14]

F. Hire freeze substitute motion                                                 (Brazon)                             (10 min.)

Whereas, the Hiring Freeze motion passed on Oct. 2, 2014 requiresclarification and specificity as subsequently pointed out by several boardmembers, 

I move that the following substitute motion serve to amend a motionpreviously adopted The PNB passed a hiring freeze motion on October 2, 2014that was immediately implemented on October 3, 2014. 

The hiring freeze shall remain in effect until further notice, andshall include the following provisions: 

Thehiring freeze shall not apply to positions where hiring processes began priorto October 3, 2014. 

The hiring freeze is to apply to the five stations, the PacificaNational Office and its units and also to the retention of any independentcontractors, temporary and occasional employees, or freelancers. 

Any hire following the hiring freeze must be approved by eitherthe PNB, or by the (i)ED and the CFO. In the event the (i)ED and the CFO do notagree, the matter shall be referred to the PNB. 

This hiring freeze is to be communicated by the (i)ED and CFO tothe (i)GMs, and other employees with hiring authority such as management andalso to non-managerial staff. 

Inaddition, the following measures apply: 

All hires during the hiring freeze, including those where hiringprocesses began prior to October 3, 2014, shall be documented withjustifications, costs, durations and approvals to be provided to the PNB. 

Any such positions must have been included in the budget of thecurrent fiscal year for the particular unit. 

Any raise in salary or bonuses or equivalent remuneration, otherthan what is specified in union contracts, must be tied to, and supported by, aperformance evaluation. 

Anyviolation of this hiring freeze will be just cause for discipline, includingtermination.                                    [10-30-14]

G.CFO hiring and supervisory authority (Kobren)            [12-8-14]            (10min.)

IX.            StrategicPlanning

ThePNB will conduct a strategic planning session as a quasi committee of thewhole. All members who have provided a written statement of their vision forPacifica will have 5 minutes to present their ideas at the beginning of themeeting, after which the floor will be open to all members.             [April2014]    (Reiter)

X.            Adjournment. 

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