[grc] PNB Meeting Now - Thurs. 1/29/15

Thu Jan 29 19:07:58 PST 2015

The Pacifica National Board is meeting now. Directors areintroducing themselves.

‪You can listen live where shown below and/or later, on thearchive, at http://archive.kpftx.org/ ‬

Here is the amended agenda: 

PACIFICA FOUNDATION RADIO

PACIFICA NATIONAL BOARD SPECIAL MEETING 

>From Various Locations via Telephone Conference

AGENDA - Open Session

Thursday, January 29, 2015 – 8:30PM

I.            Callto Order                                                                                                                       

A. Identify Timekeeper 

B. Roll call and establishment of quorum 

            Present:                                                                                                

KPFA:              Brian Edwards-Tiekert, Jose LuisFuentes-Roman, Janet Kobren, Margy Wilkinson

KPFK:              Rodrigo Argueta , Lydia Brazon, KimKaufman, Brenda Medina

KPFT:   TeresaAllen, Adriana Casenave, Robert Mark, George Reiter

WBAI: Carolyn Birden, Steve Brown, Janet Coleman, CereneRoberts

WPFW: Jim Brown, Benito Diaz, Tony Norman, Pete Tucker

Affiliates: Janis Lane Ewart -KFAI, Roberto Rabin - WVQR 

            CFO:Raul Salvador

C. Excused absences

II.            Agenda Approval                                                                                                            

III.            Pro-tempOfficers’ Election                                                                             (10 min.)

IV.            A. 2015 Directors’ Self-introductions                                                     (60 min.)

            B.  In person meeting (Reiter)                                                                (10 min.)

The PNB directs that an in personmeeting be scheduled for lat February or Early March. That the coordinatingcommittee provides a date for approval at the Feb 5th meeting.

V.             iEDReport                                                                                                      (15 min.)                                                                                                                              

VI.            CFOReport                                                                                                     (15 min.)                                                                                                                           

VII.     Pacifica Finances                                                                                                 

Budget motions from FinanceCommittee & related motions                   (70 min.)

A.  WPFW Budget                                                                                             (10 min.)

TheNational Finance Committee Recommends the WPFW budget to the Pacifica NationalBoard for approval 

B. SCA (SIDEBAND) MOTION from theWBAI LSB                                     (10 min.)

Be it hereby resolved, that theWBAI Local Station Board recommends to the Pacifica National Board (PNB) thatit approve a policy that ninety-nine percent (99%) of SCA* rental fees due asof October 1, 2013 for use of any station's sidebands shall be credited,retroactively if necessary, to that station's current Central Services accountsand one percent (1%) to the National Office with copies of all existingcontracts being submitted to the respective General Manager and Local StationBoard (LSB), and to the PNB within 21 days of its passage of this motion, and

That an accounting of all SCArelated income and expenses, since January 2009, including billing and paymentof legal and collection fees, and maintenance and upgrade costs, and any otherexpense, be submitted to the respective General Manager and LSB, and to the PNBwithin 45 days of its passage of this motion, and further

That pending and future contracts are to be signed by both national and localmanagement with adequate and reasonable submission to the respective LSB and tothe PNB for advance review and feedback. [Added 10-24-13]                                                                        

C. Motion on salaries informationin budget   (Kobren)                                      (10 min.)

Move that prior to the PNBapproving the FY2015 budget for any given unit (KPFA, KPFK, KPFT, WBAI, WPFW,PNO, PRA), the salaries of all employees in that unit and all payments toconsultants in that unit shall be disclosed to the PNB.

D. Governance Committee Motion: Move that the salaries of allPacifica employees and all payments to consultants shall be disclosed to eachLSB prior to the beginning of the budget process.  The GM and/or the Treasurer of each LSB shall forward thisinformation prior to May 1st.  [Added 8-22-13]                             (10 min.)

E. LSB review Budget motion            (Casenave)                                                 (10 min.)

Whereas,Pacifica's units have allowed little to no reserves in their budgets, and,
Whereas, closely tracking the quarterly status of each unit is particularlyimperative at this time,
I Move that:
Per the Pacifica bylaws, Article Seven, Section 3, Item A. that LSBs "review and approve that station'sbudget and make quarterly reports to the Foundation's Board of Directorsregarding the station's budget, actual income and expenditures”, thePNB directs the LSBs to make their quarterly budget, actual income andexpenditures reports to the PNB quarterly, starting with the first quarter ofFY2015, the period between  October 1, 2014 through December 31, 2014 , tobe provided to the PNB no later than  January 15, 2015 , and for quartersin FY2015 and quarterly during all fiscal years thereafter where such quarterlyreports are to be provided no later than two weeks after the end of each quarter.

In order for the LSBs to comply with their duties per the bylaws, the E.D./IEDshall direct the General Manager (G.M./IGM) of each station to produce and sendto their LSBs an electronic file of the budget draft at least 3 days in advanceof the meeting during which the LSB is scheduled to approve the budget. TheE.D./IED shall also direct the G.M.s/IGMs to send an electronic file ofthe station’s LSB-approved budget to the NFC with a CC to the respective LSBwithin 3 days of approval as well as an electronic file of the station’sNFC-approved budget to the station’s LSB within 3 days of its approval. Failureto do so shall be a key consideration in the G.M.'s/IGM’s performance review bythe LSB and PNB.            [Oct.2014]

The NFC shall also review the PNO and its unit's budgets quarterly aswell.  The CFO shall send an electronic file of the PNO’s and its unit’sbudget drafts to the NFC with a CC to the E.D./IED within 3 days prior to beingpresented to the NFC for approval and an electronic file of the PNO’s and itsunit’s NFC-approved budgets to the PNB within 3 days of its approval. Failureto do so shall be a key consideration in the CFO’s performance review by thePNB.

F.Hire freeze substitute motion                         (Brazon)                             (10 min.)
Whereas, the Hiring Freeze motion passed on Oct. 2, 2014 requires clarificationand specificity as subsequently pointed out by several board members, 

Imove that the following substitute motion serve to amend a motion previouslyadopted The PNB passed a hiring freeze motion on October 2, 2014 that wasimmediately implemented on October 3, 2014. 

Thehiring freeze shall remain in effect until further notice, and shall includethe following provisions: 

The hiring freeze shall not applyto positions where hiring processes began prior to October 3, 2014. 

Thehiring freeze is to apply to the five stations, the Pacifica National Officeand its units and also to the retention of any independent contractors,temporary and occasional employees, or freelancers. 

Anyhire following the hiring freeze must be approved by either the PNB, or by the(i)ED and the CFO. In the event the (i)ED and the CFO do not agree, the mattershall be referred to the PNB. 

Thishiring freeze is to be communicated by the (i)ED and CFO to the (i)GMs, andother employees with hiring authority such as management and also tonon-managerial staff. 

In addition, the following measuresapply: 

Allhires during the hiring freeze, including those where hiring processes beganprior to October 3, 2014, shall be documented with justifications, costs,durations and approvals to be provided to the PNB. 

Anysuch positions must have been included in the budget of the current fiscal yearfor the particular unit. 

Anyraise in salary or bonuses or equivalent remuneration, other than what isspecified in union contracts, must be tied to, and supported by, a performanceevaluation. 

Any violation of this hiringfreeze will be just cause for discipline, including termination.                                    [Oct.2014]

G. CFO hiring and supervisoryauthority (Kobren)                        (10min.)

VIII.            Adjournment.

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Cerene